About Auto Updating Unposted Balance in PRCN

PRCN automates the updating of unposted balances from the RCM file eliminating the poster having to manually post the check into the RCM, and then post the same amount against the deposit in “Unposted Balance." A manual process is still required if a record is rejected and requires further investigation, and can manually re-update unposted balance to RCM post auto update.

A matching process is added to compare records between the RCM file and deposit records for the auto update of the unposted balance. This includes parameters to ensure the upload of a file into PRCN that has the posting information so that “Unposted Balance” can be updated automatically.

How auto updating occurs:
  • If there is a perfect match, the following is updated automatically from the RCM file for the deposit record under ‘Unposted Balance to RCM’:
    Filed on RCM File Filed on Unposted Balance to RCM in PRCN
    Amount Posted Amount Posted
    Posted Date Date
    Batch Reference Batch Reference
  • Multiple postings can be done for the same deposit record until the Unposted Balance = 0.
  • Sum of amount posted cannot be greater than the unposted balance. Matching process is ignored for the RCM record if the amount posted exceeds unposted balance amount for the deposit record and no update is made.
    note: When posting, the ability to over or under post a payment depends on the system preference, "Enable PRCN Unlimited Deposit Amount Posting?" If this is set to Y by ecadmin then you are able to post more than or less than the balance.
  • When there is a negative amount:
    • Negative value for amount posted is accepted. However, this amount cannot be less than minimum unposted balance. For example, if the check amount is $1000, the maximum unposted balance is $1000.
    • Sum of amount posted cannot be lesser than the minimum unposted balance. Matching process is ignored for the RCM record if the amount posted is less than minimum unposted balance for the deposit record and no update will be done.
    • note: When posting, the ability to over or under post a payment depends on the system preference, "Enable PRCN Unlimited Deposit Amount Posting?" If this is set to Y by ecadmin then you are able to post more than or less than the balance.

Auto posted details are displayed under RCM Posting History with a User ID of EDI.